The Family Educational Rights and Privacy Act (FERPA) affords parents certain rights with respect to their student’s education records. A complete list of parent rights afforded through FERPA can be found in the district handbook and online at tong464.org. For the purposes of FERPA, USD 464 has designated certain information as “directory information,” which may be disclosed for any purpose without prior consent. The primary purpose of this designation is for district use of the information for these types of purposes:

• School & district newsletters and other printed or electronic official publications

• News releases to area newspapers

• School district website and official social media sites

• Playbills or music programs, showing your student’s role in a performance

• Honor roll or other recognition lists

• Graduation programs

• Yearbooks

• Sports activity programs, such as for wrestling, showing weight and height of team members

According to federal guidelines, directory information can also be disclosed to outside organizations without prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEA’s) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories — names, address and telephone listings — unless parents have asked the LEA not to disclose this information without their prior written consent.

Tonganoxie Schools has designated the following information as directory information:

• Student name

• Parent name(s)

• Address

• Telephone listing

• Electronic mail address

• Photographs

• Video images

• Audio recordings

• Date and place of birth

• Dates of attendance

• Grade level

• Participation in officially recognized activities and sports

• Weight and height of members of athletic teams

• Degrees, honors, and awards received

• The most recent educational agency or institution attended

Instructions to Request Non-Release of Directory Information

This request for non-release lasts for the current year only; a new request is required each year.

1. Write a dated letter, typed or printed legibly, that includes all of the following:

• Full name of student

• Grade level for the current school year

• Specific item(s) listed above that you do not want to be considered as “directory information” for your child for the current school year

• If applicable, a specific request for non-disclosure of information to military recruiters

• Parent/guardian name

• Parent/guardian signature

• Date

2. Mail or deliver this letter to:

Tonganoxie Schools
Attn: Communications Coordinator
300 E. Highway 24/40
Tonganoxie, KS 66048